AI Appointment Setter PRO (n8n)

About this product

Leads book themselves 24/7. The AI checks if they're a good fit, finds a free time, books it in your calendar and sends the reminders. Who it's for: coaches, consultants, clinics and therapists, salons, agencies, freelancers, tutors, trainers, real estate agents. Anyone who sells through calls or appointments. What it does • Gives you a ready booking page to share on your website, Instagram bio, Google profile and email signature • Captures leads from your existing website form too: one web address, with a copy-paste form included • AI qualification: every new lead is tagged 🟢 good fit / 🟡 maybe / 🔴 not a fit, with a one-line summary. You choose whether non-fits can still book • Shows only free times: your opening days and hours, the appointment length, a buffer between appointments and a minimum notice period. Double bookings are blocked • Books into your calendar: a built-in calendar (no setup) or your Google Calendar, whose busy times are never offered • Emails from your own address: an instant confirmation, reminders 24 hours and 1 hour before, and a one-click reschedule or cancel link • Website leads get an email with 3 suggested times plus "see all free times", and booking takes one tap • Follow-ups go to leads who didn't book (2 by default) and stop as soon as they book • No-shows: one tap in your morning email sends the client a friendly "we missed you, book again" message • Daily schedule at 8 AM: today's appointments, yesterday's to mark as attended or no-show, and new leads with their AI fit score • Optional Telegram alerts for every new booking, plus /today and /leads on your phone Safe by design • Clients use secure links. Opening a link never books or cancels anything; it always needs a button press, so email link-scanners can't trigger it by accident • The owner buttons in your emails are protected by a private key that the setup creates for you • Your data stays in your own n8n (Data Tables), so no outside database is needed • Messages go only to people who asked to book with you Use any AI: Groq (free, default), Google Gemini, ChatGPT (OpenAI), Claude, OpenRouter or your own Ollama. If the main AI fails, a backup model answers. If both fail, leads still get booked; they're just tagged "maybe". Setup: a 6-step setup wizard in English. It tests your keys, saves the credentials, configures everything, switches it on, creates its tables and sends you a test email. No technical work inside n8n. Requirements • n8n version 2.x (self-hosted or n8n Cloud) on an https:// address • An AI key: Groq is free (Gemini, OpenAI, Claude, OpenRouter or Ollama also work) • An email account to send from: Gmail with an app password, Outlook / Microsoft 365, Zoho, Hostinger or any SMTP mailbox • Optional: Google Calendar. On n8n Cloud it's a one-click sign-in; self-hosted n8n needs a Google OAuth client first, about 5 minutes with n8n's guide • Optional: a Telegram bot for instant alerts (free) Running costs: none from the template. Groq has a free tier, and Gmail sends about 500 emails a day for free. What you get • One n8n workflow file (the appointment setter with its setup wizard built in). Import it, click Start, answer 6 pages • Free updates: you get an email when a new version is out, then one click installs it, keeping your settings and data. A backup is saved first and one click undoes it PACKAGES • Basic: the workflow file + setup guide + free updates. Instant download. • Done-for-you: everything in Basic, and our team sets it all up for you in 1–2 working days. Already bought Basic? Upgrade any time by paying only the difference.